PTA Chair & Coordinator Descriptions

EXECUTIVE OFFICER POSITIONS   (2 Year Terms):

President – Oversees the administration of the Clinton Township Parent Teacher Association.

Vice President – one per school. Acts as a liaison between the school and PTA; assists PTA President.

SRS Vice President

PMG Vice President

RVS Vice President

CTMS Vice President

Treasurer – Manages all financial aspects of the PTA, including accounting and check writing.

Treasurer

Recording Secretary – Takes, types, and distributes minutes at all PTA meetings.  Prepares final copy with President's signature for archival.

Corresponding Secretary – Manages all external correspondence and monthly meeting notices.  Member should be proficient with bulk email programs, Facebook and other social media.

Corresponding Secretary

Parliamentarian – Responsible for implementing Robert’s Rules of Parliamentary Procedures at all PTA meetings and providing guidance regarding the PTA by-laws.

 

COORDINATOR / TEAM POSITIONS

Accounts Receivable Coordinators – Count/deposit all PTA money and provide cash-room support at all PTA fundraisers.

Activities Coordinators – Per school and/or grade. Coordinate PTA activities such as Bingo Night, Back to School Pizza, etc.

PMG Talent Show 

Movie Night

Pumpkin Carving

Ice Cream Social

RVS Welcome Back Pizza Party

RVS Talent Show

7th Grade -Penny Auction

8th Grade Activities

Artsonia – Help promote and coordinate the Artsonia fundraiser – an online school art gallery which features our students’ artwork.  Work with Art teachers to photograph students’ work and upload photos. (Periodically throughout year)

 

Book Fair Team – Be part of the team that organizes and manages Book Fair in October.

Bulk School Supply – Be part of the team that coordinates the ordering and distribution of school supplies to students that choose to participate. (May, Aug/Sept)

Bulk School Supply

Clothing Drive – Coordinate arrangements for collection of used clothing and toys. (November & May)

Clothing Drive

Educational Enrichment  – Plan and coordinate all cultural arts assemblies with school principal and enrichment teachers.  (June-September)

 

Family Portrait Fundraiser – Organize the schedule for the fall Family Portrait fundraiser and act as liaison to photographer. (Sept/Oct)

 

Gallery Time – Chairperson maintains the Gallery Time cart and schedules presentation themes.  School coordinators arrange presentation schedules with each teacher and schedules parent volunteers.

 

Gift Wrap/Fall Fundraiser – Join the team that manages our Fall Fundraiser. (Sept-Nov)

 

Holiday Secret Shoppe – Be part of a team that coordinates and manages the Holiday Secret Shoppe. (First Saturday in December)

 

Homeroom Coordinator – Coordinate and oversee administration of homeroom parent responsibilities.

 

KidStuff Coupon Book – Be part of a team that runs the KidStuff Coupon Book fundraiser. (Oct/Nov)

 

Membership Team– Oversee the administration of membership cards. Also act as liaison to NJ State PTA.  (Mostly Sept/Oct)

PTA Membership Committee Chair & Coordinator

Newsletter – Compile and edit information provided by the PTA to create a quarterly electronic newsletter.

PTA Newsletter Writer

Note to School Pads and School Calendar – Oversee orders for and distribution of Note to School pads and school calendar. (Sept/Oct)

 

Read to Succeed – Oversee and organize this free reading program sponsored by Six Flags for K - 6th grade. Distribute and collect tracking forms from students. Distribute tickets to students who participated.

Science Night Coordinator – Promote and coordinate Science Night activities. (March)

 

Spring Fundraiser (Gertrude Hawk) – Be part of the team that coordinates the Gertrude Hawk candy fundraiser. Candy is delivered in time for spring recess.  (Feb, Apr)

 

Spring Portrait Fundraiser – Oversee or work on the team that organizes and schedules the spring student portrait sessions.  (May)

 

Staff Appreciation Team – Be part of the team that organizes staff appreciation activities. (May)

 

Student Directory – Help compile, organize and distribute our student directory. Team members should be proficient in Microsoft Word and Microsoft Excel. (Aug-Oct)